Information for Authors

Book Proposal Guidelines
Author Questionnaire
Author Checklist
The Publishing Process
Author Discount
Submitting a Manuscript
Notes on Turning your PhD into a Book


Book Proposal Guidelines

You can find our proposal guidelines on our website here or download the PDF here


For full details of material that you must obtain permission for please follow our permission guidelines.

Author Questionnaire

Before submitting your manuscript to us please fill in our author questionnaire which can be downloaded from here.

Author Checklist

Before submitting your manuscript to us please fill in the author checklist which can be downloaded from here.

Final Author Checklist

Before submitting your final manuscript to us (following peer review and acceptance for publication) please fill in the final author checklist which can be downloaded from here.

The Publishing Process

The Publishing Process - From Proposal to Publication


When you submit a proposal we discuss it in-house at our editorial meeting and if we’re happy with it we will send it on to the appropriate academic editor of the book series or an external reviewer. In order to ensure the smooth progression of your proposal through our system please follow our guidelines for submitting a proposal. These can be found above. 


Once we have approved the proposal and have answered any queries we may issue a contract. We will agree a deadline for submitting the manuscript as well as other details such as estimated length of the book. Before a contract is issued we may ask to see sample chapters.

The Review Process

Once your manuscript is complete we will send it to be reviewed by an external reviewer or one of our academic series editors. They may suggest several revisions which must be completed before the manuscript can be accepted for publication. Once we have approved the final manuscript the book can go into production.


Your manuscript will be copyedited and typeset and the proofs will be sent to you for checking. It is the editor’s responsibility to contact the contributing authors if he/she feels that they need to be involved in checking the proofs, and to collate these amendments.  Once all your corrections have been incorporated the manuscript will be sent to the printer. We do everything we can to make the production process as efficient as possible and Sarah, our production manager, is available to deal with authors’ queries at every stage of the process. 


Once your book has been printed and delivered to our warehouse we will let you know your book has been published and you will receive your author copies.

We begin the marketing process as soon as your book goes into production. We send out bibliographic information to various bibliographic databases and booksellers as well as organisations and individuals who may be interested in your book. Approximately 3 months before publication we will finalise the prices, page extent and publication date and we send out the finalised book data. Once the book is published we will send out review copies to relevant journals and promote the book in our catalogues and at conferences. 

If you have any queries about the publication process, please email your commissioning editor or  

Author Discount

When you publish a book with Channel View Publications / Multilingual Matters you are entitled to a permanent 50% discount on any book published by us. The author discount is available only to published authors and editors so please do not pass it onto colleagues. Books purchased at author discount are for personal use only. Please contact us at to find out how to claim your discount.

Submitting a Manuscript

Submitting a manuscript for review

(1) Please send your manuscript (ideally as one file with figures and tables included in the body of the text) by email to your commissioning editor.

(2) Make sure a manuscript submitted for review includes a contents list, introduction and conclusion as appropriate, and that all the pages are numbered.
(3) Any manuscript submitted for review should be as far as possible in publishable form i.e. references should have been checked and updated, our house style should have been followed, and any editing mark-ups, track changes etc. should have been turned off.

Submitting a manuscript for publication

(1) Please send your manuscript (ideally as one file with figures and tables included in the body of the text) by email to your commissioning editor. 

(2) Make sure you have included everything that needs to go in the book e.g. table of contents, introduction and conclusion, forewords and afterwords, biographical notes on contributors etc.
(3) Please follow our house style (see below) as closely as possible.
(4) Your emailed manuscript should be accompanied by the author questionnaire and checklist (available from your commissioning editor).

House style and detailed guidelines on preparation of manuscripts


Edited books

If individual chapters have been heavily edited, please ensure that you have checked with the contributing authors that the edited version is acceptable to them. In addition, if the editing and compilation process has taken a long time to complete, authors should be given the opportunity at least to update their references before the whole volume is submitted for publication.

Figures and tables
It is not always possible for figures, tables, maps etc. to be positioned in exactly the same place in the book as they are in the manuscript, which is why it’s important that they are all cited in the text. Unless arranged otherwise, all illustrations will be printed in black-and-white, so artwork incorporating colours is not normally appropriate, and may be rejected. It is normally better to use shading or hatching rather than tints if at all possible. Coloured tints will all come out as grey, and even grey tints should normally be separated by at least 20% (i.e. 20% black, 40% black, etc.). The size of figures, and the typesizes used in them, should be appropriate to the book in which they are to be printed. Larger artwork is acceptable, but will be reduced to fit. 

Our preferred formats for maps and photographs are .tiff or .jpeg. Most programs give 'Save As' or 'Export' options into these formats. The resolution is an important consideration, as this needs to be at least 300dpi for printing purposes. For more details, please email us on

Copyright and permissions

Unless otherwise agreed, it is the author’s responsibility to clear permissions for material for which they are not the copyright owner. This usually includes all extracts over 400 words, figures, tables, photographs, drawings etc. Even very short extracts of poetry may need permission. Please bear in mind that just because text and images can be accessed freely on the internet, it does not mean they are free of copyright. If in doubt, please contact your commissioning editor before submitting a final manuscript.
For further information on what permissions need to be cleared please see our guidelines here.


References in the text of an article should be by the author's name and year of publication, as in these examples: Jones (1997) in a paper on ... [commonest version]; Jones and Evans (1997c: 22) state that ... [where page number is required]; Evidence is given by Smith et al. (1994) ... [for three or more authors]. Further exploration of this aspect may be found in many sources (e.g. Brown & Green, 1992; Jackson, 1993; White, 1991a) [note alphabetical order, use of & and semi-colons].

All references cited in the text must be included in a reference list at the end of the manuscript, and vice versa. Most author corrections at copy-editing and proof stage are connected to incorrect referencing, so please check this as thoroughly as you can before submitting your manuscript. 

References in the bibliography should be set out as follows:

Arthur, K. (1988) A typical journal paper title is set in upper and lower case roman with a full stop at the end. A Typical Journal Title is Set in Italic with the Main Words Capitalised 5 (5), 99-102.

Bannter, C.D. (1977) A Typical Book Title is Set in Italic with the Main Words Capitalised: Any Subtitle is Also Capitalised. Place: Name of Publisher.

Department of Education and Science (DES) (1985) Education for All (The Swann Report). London: HMSO.

Gudykunst, W.B. (1985a) The influence of cultural similarity and type of relationship on uncertainty reduction processes. Communication Monographs 52, 203-217.

Gudykunst, W.B. (1985b) A model of uncertainty reduction in intercultural encounters. Journal of Language and Social Psychology 4 (1), 1-20.

Kraut, R.E. and Higgins, E.T. (1984) Communication and social cognition. In R.S. Wyer and T.K. Srull (eds) Handbook of Social Cognition (Vol. 3). Hillsdale, NJ: Erlbaum.

Laplace, P.S. (1951) A Philosophical Essay on Probabilities (F.W. Truscott and F.L. Emory, trans.). New York: Dover (original work published 1814).

Laufer, B. (1985) Vocabulary acquisition in a second language: The hypothesis of ‘synforms’. PhD thesis, University of Edinburgh.

Mackey, W.F. (1980) The ecology of language shift. In P.H. Nelde (ed.) Languages in Contact and in Conflict (pp.35-41). Wiesbaden: Steiner.

Morrison, D. (1980) Small group discussion project questionnaire. University of Hong Kong Language Centre (mimeo).

Piaget, J. and Inhelder, B. (1951) La genese de l’idee de hazard chez 1’enfant [The Origin of the Idea of Chance in the Child]. Paris: Presses Universitaires de France.

Rosenthal, R. (1987) Meta-analytic Procedures for Social Research (2nd edn). Newbury Park, CA: Sage.

Stanton, P.J., Aislabie, C.J. and Lee, J. The economics of a multicultural Australia. Journal of Multilingual and Multicultural Development 13 (5), 407-421.

Zahn, C.J. and Hopper, R. (1985) The speech evaluation instrument: A user’s manual (version 1.0a). Unpublished manuscript, Cleveland State University.

Zigler, E. and Balla, D. (eds) (1982) Mental Retardation: The Developmental-Difference Controversy (2nd edn). Hillsdale, NJ: Lawrence Erlbaum.

Web addresses

These get incorporated into the main reference list, but we have shown a few separate examples here.

Bartlett, A. (2007) The Bartlett diaries, blog, accessed 22 May 2007.

Bahnisch, M. (2007) ‘The commentariat vs. the people?’, Larvatus Prodeo, blog post, 11 May, accessed 22 May 2007.

‘Freud and science’, An essay evolves, wiki article, March 8 2007, accessed 20 May 2007.

Traubel, H. (1906) With Walt Whitman in Camden, Vol. IV.

US Census Bureau (1998) State profile: California.

Other issues to consider

(1) We are happy for our authors to use British or US English spelling (or any other English spelling!) provided it is consistent within the text.

(2) Please keep to four levels of heading within the manuscript, and indicate them clearly by using italics, different font sizes, underlining etc.
(3) Please avoid footnotes and endnotes as far as possible – if they are unavoidable they should be included as endnotes at the end of the chapter not footnotes.
(4) In edited books references should be included at the end of each chapter.

Notes on Turning your PhD into a Book

We sometimes publish books which originate from PhD research. We want to make sure that good research is widely available and therefore we work with authors to substantially rework their thesis into book form.

We have put together some notes which aim to help authors revise their thesis for potential publication and to guide them through the challenges that need to be surmounted in order to make good scholarship accessible to a wide audience.

You can download these notes here.